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Conference facilities pricing

NICVA’s conference facilities are for the use of voluntary, community or charitable organisations only, for non business purposes ie charitable or community related matters, or work associated with the voluntary or community sector.

Below is a list of prices for each room, click the name of a room to see photos and more details specific to that room. Price lists for AV equipment hire and catering are also below.

Seating capacity Full Members Non Members Others
Theatre style Boardroom style Cabaret style (8 per table) Classroom style Full day Half day Full day Half day Full day Half day
Main Conference Room 150 80 * £165 £120 £215 £155 £235 £170
Main Conference Room with Stage 100 64 * £200 £150 £260 £195 £285 £215
Main Conference Room (lengthways) 150 80 * £200 £150 £260 £195 £285 £215
Conference Room A 70 30 40 * 36 £120 £90 £155 £115 £170 £125
Conference Room B 50 24 40 * 30 £105 £75 £135 £95 £150 £105
Boardroom 16 £120 £75 £155 £95 £170 £105
Meeting Room 1 14 10 £60 £35 £75 £45 £80 £50
Meeting Room 2 20 12 £75 £45 £95 £60 £105 £65
Meeting Room 3 20 12 £75 £45 £95 £60 £105 £65
Meeting Room 4 26 16 £90 £60 £115 £75 £125 £90
Training Room 26 16 £90 £60 £115 £75 £125 £90

Evening bookings are an additional £8 per hour and weekend bookings are an additional £16 per hour.
* Additional charges apply. £5 per table for linen.

Equipment hire

Ensuring we offer the highest quality room hire, NICVA has recently upgraded its audio/visual equipment, with the addition of a fully managed A/V control booth. This offers the ability to cater for both large and small scale events to a professional standard. All this equipment can be hired for your event. See the price list below for some of the packages on offer.

Bronze Package: Room hire + £35.00

Applies to Conference A, Conference B or full Conference Room setup.

Includes: Free WiFi, Data Projection System (up to two screens); Laptop with PA Audio; Lectern with built-in mic

Silver Package: Room hire + £80.00

Applies to Conference A, Conference B or full Conference Room setup.

Includes: Free WiFi, Data Projection System (up to two screens); Laptop with PA Audio; Lectern with built-in mic; up to three roaming mics; up to five table top mics; set-up and disassembly of audio equipment, including pre-test and sound check.

Gold Package: Silver package + £75.00 (half day) or £140.00 (full day)

Applies to full Conference Room setup only. Please note, NICVA will need 7 days notice of your requirement for this package.

This option is for those who want a fully managed service, with a full time, trained and experienced AV engineer on hand for the duration of your event.

Includes: Silver package equipment hire plus an AV engineer on hand throughout. They will be responsible for the continual audio monitoring during the event and presentation setup and control, if required.

Additional Bookable Items:

  • Table-Top Conference Mics - £20 per mic
  • Roaming Mics - £20 per mic
  • Tie-Clip Mics - £20 per mic
  • Laptops (Up to 10) - £20 per laptop
  • Data Projector - £30
  • Staging with Lectern - £40
  • Interactive whiteboard - £40
  • Acetate Overhead Projector – Free
  • DVD Player – Free
  • TV with DVD / VHS – Free
  • Flipchart – Free
  • Presenter Remote – Free
  • Induction Loop System – Free
  • Social Media viewer in Foyer – Free
  • Environmental Controls (Air-Con) – Free

We also have video conferencing equipment for hire costing £25 per hour for Members and £35 per hour for Non Members.

We are also able to provide a full audio recording of your event. For more details and pricing, contact a member of Information Management at NICVA on 028 9087 7777.

Catering

Pictures of food

We offer a wide range of catering options for all your needs, including a hot finger buffet, vegetarian alternatives and special dietary requirements on request.

Please note there will be a 10% service charge for all catering (excluding beverages & biscuits).

Selection of fresh sandwiches and wraps £2.50 per person
Selection of fresh homemade soup and roll £2.50 per person
Selection of fresh homemade soup and sandwich £4.75 per person
Mini pastries 95p each
Mini traybakes 50p each
Scones/muffins 70p each
Fresh fruit platters £2.50 per person
Tea/coffee 85p per person
Tea/coffee/biscuits £1.10 per person

Budget Buffet - £3.75 per person

  • Selection of fresh sandwiches and mini wraps
  • Selection of two hot finger foods (Choice of cocktail sausages, sausage rolls, mini quiche, mini chicken goujons, petite potato wedges (V), savoury puffs (V))

Finger Buffet - £5.75 per person

  • Selection of fresh sandwiches and mini wraps
  • Chicken goujons
  • Filo prawns
  • Homemade pizza slices
  • Mini quiche
  • Homemade vegetable pakoras (V)
  • Petite potato wedges and dips (V)
  • Savoury puffs (V)
  • Includes tray bakes

Hot Fork Buffet - £8.95 per person

  • Lasagne al Forna
  • Peppered beef stroganoff
  • Chicken curry or Chicken a la King
  • Vegetarian dish (V)

Sides

Choose two sides from below:

  • Boiled rice
  • Tossed salad with a sweet basil dressing
  • Baby mint potatoes
  • Homemade bread

Breakfast Menu

Continental

  • An assortment of mini Danish pastries and hot buttered croissants - £1.95
  • Served with fresh seasonal fruit salad - £3.95

Hot Breakfast

A selection of morning bagels, croissants or sodas:

  • Plain - £1.95 (add fruit - £3.95)
  • 1 filling - £2.95 (add fruit - £4.95)
  • 2 fillings - £3.95 (add fruit - £5.95)

Desserts - £2.50 per person (all with fresh cream)

  • Pavlova
  • Banoffee
  • Chocolate Fudge cake
  • Apple Pie
  • Raspberry Ruffle Cheese Cake

(V) - Vegetarian

In the interests of health and safety we cannot allow our clients to bring their own food. Speak to our staff who will endeavour to meet your specific needs.