NICVA Privacy Notice

NICVA Privacy Notice

NICVA is committed to protecting and respecting your privacy. This privacy notice outlines how we use and process the personal information that you provide to us. NICVA is registered with the Information Commissioner’s Office as ‘Northern Ireland Council for Voluntary Action’.

Information We Collect

Any information you provide will be carefully protected and stored in our secure database. We will keep your information confidential, in accordance with the Data Protection Act, except where disclosure is required and permitted by law.

We may collect and process the following information about you:

  • Information including your name, address, job title and function, organisation, email address, telephone number, fax number, and other related details.
  • Information that you provide voluntarily on our websites (www.nicva.org, www.communityni.org, www.grant-tracker.org). This includes information provided at the time of registering to our site, subscription to our services, posting or contributing material to our websites or requesting further services via our websites.
  • Information on your visits to our sites including your IP address and the resources that you access.
  • Data from completed research surveys.
  • Details of NICVA transactions and services you take part in.
  • A record of our contact with you through all mediums i.e. online, in person, by telephone, fax, etc.
  • Images, video and sound recordings. NICVA may take photographs/video/sound recordings at its events for use in printed and electronic media for promotional purposes. Some images or recordings may be selected for permanent preservation in NICVA’s Archive as a record of the voluntary and community sector activity and may be used for research, publication, education, displays and exhibitions. You will be informed of this privacy policy prior to recording.

How we use your Information

We will use your information to:

  • Provide you with information, products and services that you request from us or that we feel may be of interest to you, were you have given permission to be contacted in this regard.
  • Allow you to contribute to interactive sections of our website and online communities.
  • Provide appropriate online content and improve our websites.
  • Contact you in relation to our surveys and research programs.
  • Assist with NICVA’s organisational planning and maintenance of organisational records.
  • NICVA may share selected information with third parties as part of research or survey programs. You may choose to opt out at any time. NICVA will only share information with third parties confirmed to have appropriate data safeguards by the Information Commissioner’s Office (ICO).

Cookies and Analytics

We collect information about your visits to our sites, including where available, your IP address, operating system and browser type. The data cannot be used to identify any individual. To help us gather this information we use cookies; small files stored on the hard drive of your computer. Cookies allow us to improve our site and deliver a better service.

Our sites use:

  • NICVA website session cookie: A session cookie to store your session id, this cookie is unique to your visit and is required for logging into the site or using the support, comment and booking forms on the site.
  • NICVA website Javascript cookie: A JavaScript cookie which flags up whether or not you have JavaScript enabled (this expires when you close your browser)
  • AddThis sharing cookies: These cookies enable the sharing features to work on NICVA's website. The AddThis feature allows you to easily share links to articles you like, via sites such as twitter, facebook, etc. Find out more on the AddThis website. Find out about Twitter's use of data here.
  • Google Analytics cookies: We use Google Analytics, a popular web analytics service provided by Google Inc. Google uses cookies to collect and analyse information about how the website is used. Google undertakes not to associate your IP address with other data held by Google. Find out more about Google Analytics here.

If you do not wish to accept cookies you can activate the appropriate settings on your browser, however, you may be unable to access some parts of our sites. To find out more about cookies and how they can be turned off, visit www.aboutcookies.org. We will keep your information confidential except where disclosure is required and permitted by law.

How we store your data

The data that we collect from you will be stored on our premises at the NICVA offices and backed up on external servers stored within regions compliant with UK law regarding the protection and storage of data. All information you provide to us is stored on secure servers. Any payment transactions will be encrypted, though the transaction provider may be subject to change based on the needs of the NICVA and its members. Where we have given you or where you have chosen a password which enables you to access our site, you are responsible for keeping this password secure and confidential.

Your rights

Your rights, with regard to how we handle and process your information, are clearly defined in the Data Protection Act (DPA). You may find more information about the DPA, our obligations and the rights provided to you by it on the ICO website

This privacy notice only applies to the NICVA’s collection of information. If you follow a link to any third party from our websites please ensure you familiarise yourself with their privacy policy before sharing your personal information.

Changes to our privacy notice

We keep our privacy policy under review and any updates will be made available on this webpage. This privacy policy was last updated July 2015

Contact Us

For more information on our privacy policy or the information we hold about you please contact us by:

  • email with the subject heading “Privacy policy”.
  • writing to the Information Officer, NICVA, 61 Duncairn Gardens, Belfast BT15 2GB

The Data Protection Act gives you the right to access information held about you. Any access request may be subject to a fee of up to £10 to meet labour costs in providing you with details of the information we hold about you.