Providing Staff with References

17 Jun 2014 Alex Hastings    Last updated: 5 Jul 2014

This article outlines NICVA's policy with regards to providing employees with a reference.


NICVA employees who require a reference can only make requests from line managers, Directors or the Chief Executive, after having received prior permission from the aforementioned person to do so. The Human Resources Manager can provide assistance on the completion of all references to ensure consistency and the accuracy of information. All completed references will be approved by the Chief Executive.

Only individuals in the above positions are authorised to supply references. No other serving member of staff is permitted to allow their name to be given for the purpose of an employer's reference without the approval of the Chief Executive.

However, serving members of staff may give references provided they do so in a private capacity making this clear in the letter. Such references must not be written on NICVA headed notepaper.

We share NICVA’s policies to assist organisations in drafting their own, however our policies are not sample policies as they are relevant to NICVA and should not be replicated. They may be used for reference purposes, in conjunction with other guidance available. NICVA cannot accept any claims arising from error or misinterpretation.'s picture
by Alex Hastings

Human Resources Manager

[email protected]

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