Conference Facility Pricing

Conference Facility Pricing

NICVA’s facilities are for the use of voluntary, community or charitable organisations only, for non business purposes ie charitable or community related matters, or work associated with the voluntary or community sector.

Below is a list of prices for each room, click the name of a room to see photos and more details specific to that room. Price lists for AV equipment hire and catering are also below.

Special Offer Pricing

We are currently offering a number of discounts for our meeting rooms:

  • 50% discount to new customers who have never booked a room with NICVA before.

A new hourly rate has also been introduced for meeting rooms 1, 2 and 3 and the boardroom (see pricing table below for rates).

Conference Pricing Options

 

Seating Capacity

Full Members

Non Members

Others

 

Theatre Style

Boardroom Style

Cabaret Style

Classroom Style

Full Day

Half Day

Full Day

Half Day

Full Day

Half Day

Main Conference Room

150

 

80 *

 

£165

£120

£235

£170

£265

£185

Main Conference Room with Stage

100

 

64 *

 

£200

£150

£285

£215

£310

£235

Main Conference Room (Lengthways)

150

 

80 *

 

£200

£150

£285

£215

£310

£235

Conference Room A

70

30

40 *

36

£120

£90

£170

£130

£185

£140

Conference Room B

50

24

40 *

30

£105

£75

£150

£110

£165

£120


* Additional charges apply. £5 per table for linen.

Room Pricing Options

 Seating capacityFull MembersNon MembersOthers
 Theatre StyleBoardroom StyleFull DayHalf DayPer HourFull DayHalf DayPer HourFull DayHalf DayPer Hour

Boardroom

 

16

£120

£75

£30

£170

£110

£45

£185

£120

£50

Meeting Room 1

14

10

£60

£35

£15

£85

£50

£20

£90

£55

£25

Meeting Room 2

20

12

£75

£45

£20

£110

£65

£28

£120

£70

£30

Meeting Room 3

20

12

£75

£45

£20

£110

£65

£28

£120

£70

£30

Meeting Room 4

26

16

£90

£60

 

£130

£85

 

£140

£100

 

Training Room

26

16

£90

£60

 

£130

£85

 

£140

£100

 

Evening bookings are an additional £8 per hour and weekend bookings are an additional £16 per hour.

Equipment hire

NICVA has recently upgraded its audio/visual equipment, including the addition of a fully managed A/V control booth. This offers the ability to cater for both large and small scale events to a professional standard. All this equipment can be hired for your event. See the price list below for some of the packages on offer.

Bronze Package: Room hire + £35.00

Applies to Conference A, Conference B or full Conference Room setup.

Includes: Free WiFi; Data Projection System (up to two screens); Laptop with PA Audio; Lectern with built-in mic

Silver Package: Room hire + £80.00

Applies to Conference A, Conference B or full Conference Room setup.

Includes: Free WiFi; Data Projection System (up to two screens); Laptop with PA Audio; Lectern with built-in mic; up to three roaming mics; up to five table-top mics; set-up and disassembly of audio equipment, including pre-test and sound check.

Gold Package: Room hire + £155.00 (half day) or £220.00 (full day)

Applies to full Conference Room setup only. Please note, NICVA will need seven days notice of your requirement for this package.

This option is for those who want a fully managed service, with a full time, trained and experienced AV engineer on hand for the duration of your event.

Includes: Silver package equipment hire plus an AV engineer on hand throughout. They will be responsible for the continual audio monitoring during the event and presentation setup and control, if required.

Additional Bookable Items:

ItemCost
Table-Top Conference Mics£20 per mic
Roaming Mics£20 per mic
Tie-Clip Mics£20 per mic
Laptops (Up to 10)£20 per laptop
Data Projector£30
Staging with Lectern£40
Interactive whiteboard£40
Acetate Overhead ProjectorFree
DVD PlayerFree
TV with DVD / VHSFree
FlipchartFree
Presenter RemoteFree
Induction Loop SystemFree
Social Media viewer in FoyerFree
Environmental Controls (Air-Con)Free

We also have video conferencing equipment for hire costing £30 per half day, £50 full day for Members, and £40 per half day, £70 full day for Non Members.

We are also able to provide a full audio recording of your event. For more details and pricing, contact a member of Information Management at NICVA on 028 9087 7777.