Conference Facility Pricing
NICVA’s facilities are for the use of voluntary, community or charitable organisations (for non business purposes only, e.g. charitable or community related matters), or by public or private organisations for work associated with the voluntary and community sector.
Below is a list of prices for each room, click the name of a room to see photos and more details specific to that room. Price lists for AV equipment hire are also below. Catering prices are listed in the Catering Menu.
Conference Pricing Options
| Seating Capacity | Full Members | Non Members | Others | ||||||
| Theatre Style | Boardroom Style | Cabaret Style | Classroom Style | Full Day | Half Day | Full Day | Half Day | Full Day | Half Day |
150 |
| 80 * |
| £200 | £145 | £285 | £210 | £320 | £225 | |
100 |
| 64 * |
| £240 | £180 | £345 | £260 | £375 | £285 | |
Main Conference Room (Lengthways) | 150 |
| 80 * |
| £200 | £145 | £285 | £210 | £320 | £225 |
Conference Room A | 70 | 30 | 40 * | 36 | £150 | £115 | £215 | £165 | £235 | £180 |
Conference Room B | 50 | 24 | 40 * | 30 | £135 | £100 | £195 | £145 | £215 | £160 |
* Additional charges apply. £7.50 per table for linen.
Room Pricing Options
| Seating capacity | Full Members | Non Members | Others | ||||||||
| Theatre Style | Boardroom Style | Full Day | Half Day | Per Hour | Full Day | Half Day | Per Hour | Full Day | Half Day | Per Hour | |
Boardroom |
| 16 | £130 | £85 | £35 | £190 | £125 | £50 | £220 | £145 | £60 |
Meeting Room 1 | 14 | 10 | £75 | £40 | £20 | £105 | £60 | £25 | £110 | £65 | £30 |
Meeting Room 2 | 20 | 12 | £95 | £55 | £25 | £135 | £80 | £35 | £145 | £85 | £38 |
Meeting Room 3 | 20 | 12 | £95 | £55 | £25 | £135 | £80 | £35 | £145 | £85 | £38 |
Meeting Room 4 | 26 | 16 | £110 | £75 |
| £160 | £110 |
| £175 | £125 |
|
Training Room | 26 | 16 | £110 | £75 |
| £160 | £110 |
| £175 | £125 |
|
Evening bookings are an additional £14.40 per hour and weekend bookings are an additional £28.80 per hour.
Equipment hire
NICVA has recently upgraded its audio/visual equipment, including the addition of a fully managed A/V control booth. This offers the ability to cater for both large and small scale events to a professional standard. All this equipment can be hired for your event. See the price list below for some of the packages on offer.
Bronze Package: Room hire + £40.00
Applies to Conference A, Conference B or full Conference Room setup.
Includes: Free WiFi; Data Projection System (up to two screens); Laptop with PA Audio; Lectern with built-in mic
Silver Package: Room hire + £100.00
Applies to Conference A, Conference B or full Conference Room setup.
Includes: Free WiFi; Data Projection System (up to two screens); Laptop with PA Audio; Lectern with built-in mic; up to three roaming mics; up to five table-top mics; set-up and disassembly of audio equipment, including pre-test and sound check.
Gold Package: Room hire + £185.00 (half day) or £265.00 (full day)
Applies to full Conference Room setup only. Please note, NICVA will need seven days notice of your requirement for this package.
This option is for those who want a fully managed service, with a full time, trained and experienced AV engineer on hand for the duration of your event.
Includes: Silver package equipment hire plus an AV engineer on hand throughout. They will be responsible for the continual audio monitoring during the event and presentation setup and control, if required.
Additional Bookable Items:
| Item | Cost |
|---|---|
| Table-Top Conference Mics | £20 per mic |
| Roaming Mics | £20 per mic |
| Tie-Clip Mics | £20 per mic |
| Laptops (Up to 4) | £25 per laptop |
| Data Projector | £35 |
| Staging with Lectern | £45 |
| Meeting Owl/Data Projector | £50 |
| Meeting Owl/Data Projector/Laptop | £55 |
| Flipchart | Free |
| Presenter Remote | Free |
| Induction Loop System | Free |
| Social Media viewer in Foyer | Free |
| Environmental Controls (Air-Con) | Free |
For contact information or to make an online booking request.
Booking Requests
Special Offer Pricing
An hourly rate has also been introduced for meeting rooms 1, 2 and 3 and the boardroom (see pricing table).
