Conference Facility FAQ
Have this information ready when you call us to make your room booking a smooth process.
- Dates and times
- Number of participants
- Equipment, IT and audio requirements
- Accessibility support - parking, hearing loop
- Room layout required
- Food budget
- Special dietary requirements
- Break times - refreshments required
- Registration desk required
- A contact person and full contact details
- An order number
NICVA has a number of free parking spaces available for those attending events. Unfortunately these can't be reserved and are available on a first come basis. NICVA's spaces are clearly marked and we would ask that visitors only use spaces allocated to NICVA when attending an event. Parking is also available on Duncairn Gardens and surrounding areas within close walking distance.
PLEASE NOTE: Clampers operate within the business park on behalf of North City Business Centre. Vehicles causing an obstruction may be clamped. NICVA cannot accept any responsibility for visitors who are clamped in spaces not owned by NICVA.
NICVA is about a 15 minute walk from the city centre or a short walk from Yorkgate Train Station. You can easily catch a bus from the city centre (no. 1D) direct to Duncairn Gardens, or (no. 61 and 64) to Cityside (Yorkgate) Centre (a few minutes walk). We have a bicycle shed for cyclists or free car parking at NICVA, which will enable you to enjoy your event without the headache and expense of city centre parking. We are also easily accessible from M1, 2 and 3.
Click here to see a map of our location as well as some more detailed directions on how to get here by car.
Yes, to view a list of prices for our conference facilities, including equipment hire please click this link.
A list of catering options on offer is available by clicking here.
NICVA's facilities are for the use of voluntary, community or charitable organisations only for non business purposes, ie charitable or community related matters or work associated with the voluntary and community sector. We can only take bookings from private or public sector organisations where the event is non-profit making and is of benefit to the voluntary sector.
Yes, please click here to see our fire evacuation procedure.
You can advertise your events for free on CommunityNI, our networking site for the voluntary and community sector. If you have not registered your organisation on CommunityNI yet then you can click here to register, you will then be able to create an event from the menu at the top of the screen.
Yes, we have wireless internet access available in all of our rooms, it is free to use for anyone using our conference facilities. Please ask one of the caretakers or at reception if you have any problems connecting to the wireless network.
Please note: We do not provide wireless network cards or adapters. If you are bringing your own laptop then please ensure that it has a wireless card or adapter. All of NICVA's laptops (available to hire - see our pricing page) come with wireless capability.
Technical assistance can be available for all of NICVA's IT and audio/visual equipment for a short period during setup. We are unable to make changes to any non-NICVA equipment. If you require assistance for your event, this can be made available if booked well in advance for a small fee.
NICVA is fully accessible to all patrons; an Infrared Loop System is available in either Conference Room and we have disabled parking by the entrance. Please find more information on our Disabled persons access page. Specific details or adjustments are available on request - call Room Bookings on 028 9087 7777, or the organiser of your event.
Feedback forms are available in the lobby area outside our main conference room. We will also distribute evaluations via electronic form to any event booking contact after using our facilities.
Please note: If a customer experiences any problems prior to or during the event they should inform our conference facility staff immediately. Our staff are always available in the main conference area, kitchen area or at reception.
We aim to offer the best service available to everyone who enjoys and uses the venue. If, however, you do have a complaint, please contact Alex Hastings, NICVA, 61 Duncairn Gardens, Belfast BT15 2GB. Telephone: 028 9087 7777, email: [email protected]
Due to the flexibility of the building design, NICVA can cater for events of any size, from 10 to 150 people.
Visit our conference facilities page to see a list of all of our rooms or visit the pricing page to view an overview of seating capacities for each room layout, alternatively contact our Conference or Booking Staff for further information – 028 9087 7777
Yes, please click here to view our room booking policy.
We offer a variety of rooms with various layout options including theatre style, classroom style, boardroom style and round tables (eight per table). We also offer a stage for our main conference room. Click here to see a list of conference rooms and check the full details of each room.
We have details of room sizes, door heights for disabled access, lighting, electrical sockets and computer points on the page for each room. Click here to see the full list of rooms and then click on the room name to see the full details for that room. You can also click on the room name from the menu on the right hand side of this page.
For contact information or to make an online booking request.