How to prepare annual accounts (R&P)

17 Feb 2022 Denise Copeland    Last updated: 10 Nov 2022

This tutorial video will help you to understand how to prepare your annual accounts on the receipts and payments basis.

It is aimed at treasurers and trustees of small to medium sized voluntary led organisations and explains the following areas: 

  • Types of accounts and eligibility to prepare receipts and payments accounts
  • Receipts and payment accounts 
  • Restricted and unrestricted income
  • Preparing receipts and payment accounts, including notes to the accounts
  • Common issues with preparing annual accounts
  • Requirements for registered charities
  • External scrutiny

Accompanying resources to this video can be found in the attached templates which you may want to download before you begin watching.  Other resources can be found in the Charity Commission's annual reporting guidance at the following link Annual reporting | The Charity Commission for Northern Ireland (

These tutorials are available with Irish or British sign language interpretation. To view the tutorial with British Sign Language, choose the first video and choose the second video below for interpretation in Irish Sign Language. The tutorial may also be viewed with subtitles which can then be translated into other languages by clicking on the Settings symbol and then 'Subtitles/CC', select 'Auto-translate' and then choose preferred language from the list.  

How to Prepare Annual Accounts - Receipt & Payments (R&P) (with British Sign Language and Subtitles)



How to Prepare Annual Accounts - Receipts & Payments (R&P) (with Irish Sign Language and Subtitles)



Other tutorial videos

Basic finance tutorial videos | NICVA


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Every effort is made to ensure that the contents of this document are accurate, but the advice given should not be relied on as a definitive legal statement.'s picture
by Denise Copeland

Governance and Charity Advice Manager

[email protected]